Gallagher Visitor Management Powered by Kenai
A better way to welcome visitors and manage people on site
Gallagher Visitor Management, powered by Kenai, helps businesses make site arrivals simpler and gives teams a clearer view of who is on site. From visitor pre-registration and employee check-ins to safety inductions and evacuation support, Kenai brings important workplace processes together in one cloud-based platform.
Stand-alone or integrated
Kenai can support your site as a visitor and employee management platform on its own, or connect with Gallagher Command Centre when physical access integration is needed:
Stand-alone: Manage digital visitor and employee check-in without connecting to a physical access control system.
Integrated with Command Centre: Link visitor registration to access credentials and rights, which can be issued for a visit and removed when it ends.
Extend as needed: Add modules for safety inductions, evacuation management and other workplace processes.
Room to grow: The stand-alone platform has no caps on the number of visitors, employees, kiosks or hosts per site.
Available features depend on the selected Kenai solution and site configuration.
Visitor management
Manage each visit from invitation to departure. Key features include:
Invitations and pre-registration: Create individual or group invites from the dashboard or calendar integration. Visitors receive branded arrival information and a pre-registration link.
Flexible check-in: Visitors can use a QR code or self-service kiosk. Depending on the setup, returning or pre-identified visitors can also use facial recognition, and the kiosk can print badges.
Visitor details and agreements: Customise pre-registration to collect the information you need, verify a visitor by one-time passcode, and capture digital agreement or NDA acknowledgements.
Host alerts and live records: Notify hosts by email, SMS or WhatsApp. Search visitor and invite logs to see who is expected, onsite or signed out.
Employee management
Kenai can also help businesses understand who is moving through a site:
Employee directory and kiosk check-in: Manage employee profiles and let staff sign in at the same kiosk using a user ID or facial recognition.
Attendance and timesheet reports: Review employee attendance and export hours for payroll or reporting.
Live site visibility: Keep a searchable view of visitor invites, visitor check-ins and employee attendance.
Employee tracking options depend on the selected solution and site configuration.
Safety inductions
Help visitors and contractors understand site requirements before they enter:
Set requirements: Include site-specific safety inductions, agreements and check-in questions.
Complete online or onsite: Visitors can complete required inductions before arrival or at a kiosk.
Track completion: Keep induction status with visitor information.
Connect requirements to access: With the relevant module and integration settings, induction status can inform access decisions.
Evacuation management
When an emergency occurs, Kenai helps teams account for people recorded on site:
Live roll call: View employees and visitors detected onsite.
Emergency alerts: Send notifications by SMS, WhatsApp and email.
Safety responses: Let people report whether they are safe or in danger.
Muster point updates: Kiosk check-ins at a muster point can update the safety register.
Post-event reporting: Review responses and muster activity after the event.
Evacuation features are provided through the relevant module and depend on the site configuration.
More than a sign-in system
Kenai can also support other day-to-day workplace needs:
Asset declarations: Record assets visitors and employees bring onto site.
Resource bookings: Manage shared resources such as desks, rooms and parking.
Useful site information: Bring check-ins, inductions, declarations and bookings into one platform.
The result is a more organised arrival experience, less manual work for reception and security teams, and better visibility for the people responsible for safety and site operations.
Talk to IQ Security
Want to make visitor management easier at your site? Talk to IQ Security about Gallagher Visitor Management powered by Kenai. We can discuss how it could fit your workplace and existing Gallagher Command Centre system.
Call IQ Security or send us an enquiry to start the conversation.
FREQUENTLY ASKED QUESTIONS
What is Gallagher Visitor Management powered by Kenai?
It is a cloud-based platform for managing visitor and employee check-ins, with additional workplace features available through selected integrations and modules.
Can Kenai work without Gallagher Command Centre?
Yes. The stand-alone option supports visitor and employee management without connecting to a physical access control system. A Command Centre integrated option is available when you want visitor records connected to access credentials.
How do visitors check in?
Hosts can send an invitation and pre-registration link before a visit. On site, visitors can check in using a QR code or kiosk; other options depend on site setup.
Can Kenai manage employees as well as visitors?
Yes. The stand-alone platform includes an employee directory, kiosk check-in and attendance reporting, including timesheet exports.
Are safety inductions and evacuation management included?
These capabilities are available through the relevant modules. The features available depend on the selected Kenai solution and site configuration.
Speak to a Security Expert Today
Want to make visitor sign-in simpler at your site? Contact IQ Security to discuss Gallagher Visitor Management Powered by Kenai and whether it’s the right fit for your organisation.
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